Friday, 31 January 2014

Why Your Business Should Use Roster Software Now

Schedule extra staff for Saturday’s private party. Ask an employee about changing a shift. Remind new employee to take on graveyard shift. Sound easy enough, doesn’t it? Employee rosters may seem like a piece of cake for businesses that have only a handful of staff, but for businesses that have more people on board, scheduling shifts can get complicated.

If you or your company’s still using an archaic spreadsheet, you may be limiting what your workforce can do and you may even be spending too much on labor costs. There is a better, more cost-effective way to go about rosters — and that way is by using roster software today.

It’s high time you automated employee schedules and took advantage of what technology has to offer. Why spend several hours or even days trying to figure out which employees would be best for which shifts? Rostering software will save you an enormous amount of time, from wrestling with manual spreadsheets or from using a complex scheduling software. Today’s rosters can be created in a matter of minutes; that is, depending on the size of your business. Naturally, rosters for hotels may take a bit longer to finish than rosters for small cafes.

In addition to keeping your rostering task quick and easy, the software could also prevent you from creating mistakes — mistakes that may cost your business money. For instance, a certain shift requires a certain budget for staff and you inadvertently go over that budget. When left unchecked, this rostering mistake could put a considerable dent in your bottom line. That dent is especially damaging if you’re a small business owner.

Another potentially damaging mistake you can make on rosters would be to schedule an employee that’s already been on a 24-hour shift. Not only will over-scheduling be unhealthy for that employee but it will also affect the efficient operations for that shift.

Software developers can design rosters that work incredibly well for your business. The software will not only be built with live costing functions, so you’re able to manage your budget, but also with communication features, so you instantly inform staff about their schedules and get their immediate feedback. The benefits then are not just limited to your business but they extend as well to your staff.

For larger businesses that require employees on shifting schedule, rostering software allows for adequate shift coverage without putting some employees at risk for over-fatigue. And because this necessary tool for your business also provides history, from messages with employees to employee records, you can make informed decisions using your roster. No show employees, for instance, can be monitored and therefore be appropriately evaluated.

Schedule extra staff for Saturday’s private party. Ask an employee about changing a shift. Remind new employee to take on graveyard shift. They not only sound easy enough but also speedy to do with the right rostering software. Invest in one today.

About the Author: Bob Josward is an IT specialist by profession and a content creator during his free time. He is much drawn to technology and is a tech savvy. With his interest on the effects of technology in the business industry, he often spends time reading and researching about gadgets, software, the advantages and disadvantages, for different kinds of businesses. He uses his love and passion for writing as a medium in effectively delivering his message for other readers and bloggers out there that share the same interest as his. He recommends for efficient roster management for businesses.
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